Memorandum
MEMORANDUM
1. Name of the society: Ramanujan Society of Mathematics and Mathematical Sciences.
2. Camp Office of the Society: Ramanujan Society of Mathematics and Mathematical Sciences.
C/o Dr. S. P. Singh
Department of Mathematics,
T.D. Postgraduate College,
(Purvanchal University)
Jaunpur – 222002 (U.P.) India
3. Field of activity: All over World.
4. Objects of the society: The objects of the society are as follows:
(a) to promote the cause of various disciplines of Mathematics, specially
Rumanian’s Mathematics.
(b) to publish journals, proceedings, memoires, translations free of cost
and other works as the society may decide.
(c) to establish a library
(d) to organise meetings, symposium and discussions on problems concerning Mathematics and its applications.
(e) to promote researches in scientific development concerned with the problem of national welfare.
(f) to perform all other acts, matters and things that may assist inconduce to, or be necessary for the fulfilment of the above mentioned aims and objects of the society.
(g) to precure and manage the funds and endowments for the promotion of Mathematics and its applications in different fields of science.
(h) Other academic/ Institutional works as the society may decide.
5. Name, address, post and occupation of the members of the executive committee whom the work has been entrusted according to the rules of the society.
|
S No. |
Post |
Name |
Address |
|
|
Chief Patron
Patron
President
Vice-President
Secretary
Editorial Secretary
Reg. Secretary
Assistant Secretary
Editor in chief
Treasurer
Librarian
Assistant librarian
|
Prof. R.Y. Denis
Dr. U.P. Singh
Dr. S.N. Singh
(i) Dr. G. C. Chaubey (ii) Dr. B. P. Mishra (iii) Dr. Soni Singh
Dr. S.P. Singh
Dr. K.B. Yadav
(i) Dr. Brijendra Singh (ii) Prof. Azahar Hussain (iii) Prof. Dhaneswar Pandey
(i) Dr. Manoj Srivastava (ii) Dr. Deo Mani Dubey
Dr. Vijay Yadav
Dr. Amit Kumar Singh
Dr. Ashutosh Singh
Dr. Manoj Pathak |
Gorakhpur
Jaunpur
Jaunpur
Jaunpur Mumbai Jaunpur
Jaunpur
Jaunpur
Jaunpur Patana Agra
Jaunpur Jaunpur
Jaunpur
Jaunpur
Jaunpur
Jaunpur |
6. We, the undersigned to get the Academy Registered according to the memorandum under the societies Registration Act. 21, 1860.
Dated Signature of at least
Seven members
Ramanujan Society of Mathematics and Mathematical Sciences
RULES AND REGULATIONS
1. Name of the society : Ramanujan Society of Mathematics and
Mathematical Sciences
2. Address of the society : Ramanujan society of Mathematics and
Mathematical Sciences
C/o Dr. S. P. Singh
Rajyashree Bhavan (Van Bihar More),
Phoolpur, Madar Pur, Jaunpur -222002,
(U.P.) India
3. Field of activity : All over U.P.
4. Membership and its types-
The society for Ramanujan society of Mathematics and Mathematical Sciences which henceforth will be referred to as society in the rules and regulations may accept anybody or institution as its member who in view of the society may promote the cause of various discipline of sciences. The society shall consist of patrons Benefactors, Honorary follows, founder members and ordinary members, their criteria being as follows:
(i) Patron : One who pays a sum of Rs. 5000 /- (Rupees Five thousand only) or
more to the society
(ii) Benefactor : One who pays a sum of Rs. 2000 /- (Rupees One thousand only)
or more to the society.
(iii) Founder member : One who pays Rs. 1000 /- (Rupees Five hundred only) upto July 31, 2012 and who had contributed in the formation of the society.
(iv) Life member : One who pays Rs. 1000 /- (Rupees Five hundred only) to the society any time after July 2012.
(v) Ordinary member : One who pays Rs. 100 /- (Rupees Fifty only) on annual basis for one calendar year (i.e.Jan. to Dec.)
(vi) Institutional member : Institutional member shall be that Institution/ University/College which pays Rs. 1000 /- (rupees One thousand only) to the society.
All applications for the membership of the above so categories have to be approved by the executive committee/ or any sub committee constituted for the purpose.
5. Termination of the membership :
The academy may terminate the membership on the following grounds:
(a) Non-payment
(b) Upon death
(c) For any action which may be considered against the aims and
objectives of the Academy.
6. Composition of the Society:
The society will consists of
(a) General body
(b) Executive committee
7. General body:
(a) Composition
The general body shall consist of all members of the categories of article (4) of the rules and regulations.
(b) Meeting of general body
The general body shall of all ordinarily, meet once a-year however the president may convene special meetings also, if necessary.
(c) Duration of notice:
For ordinary-meetings at least ten days prior notice shall be
Required, but special meetings can be called on the prior notice of five days.
(d) Quorum for the meetings
The Quorum for general body meeting shall be two third of the
total members. For postponed meeting the quorum will be one fifth of the total number of members.
(e) Annual meeting:
The ordinary annual meeting of the society shall ordinarily be
held in the month of Nov. each year.
(f) Duties of the general body
(i) It will approve the expenditure and income for the financial year.
(ii) It will approve the budget for the ensuring financial year.
(iii) It will consider the audit report and its compliance.
(iv) It will elect the office bearers of the Executive committee.
(v) It will take decision on matters concerning the policies and working of
the academy.
- Executive committee:
(a) Compositions:
(1) There shall be twenty one members in the executive committee, which will be constituted as follows:
(i) Fourteen member from amongst the founder members to be elected by the founder members.
(ii) Three members amongst the life members to be elected by the life members.
(iii) four members shall be nominated by the out going executive committee from amongst the rest of the category of the members.
(2) The following will be the office bearers of the managing committee:
(i) One president
(ii) Three Vice-presidents
(iii) One Editor-in-chief
(iv) One secretary
(v) One treasurer
(vi) One Editorial secretary
(vii) Two assistant secretaries
(viii) One auditor
(ix) One librarian
(x) One assistant librarian
9. (i) The secretary shall initiate the election of members of the executive committee under above categories, one month before the expiry of the term of the present committee. He will call the nomination paper first and then prepare the ballot papers for various categories and will conduct the election through postal ballot papers.
(ii) Only those members will participate in the election who will be admitted to the academy three months before the notification of the election.
10. The responsibility for constituting the new committee shall be on the out going committee and any dispute in election will be decided by an arbitration committee, which will be appointed by the executive committee before the notification of the election. The members of the arbitration committee will not be the candidate for the election to executive committee.
11. If a member of the executive committee does not attend five consecutive meetings of the committee without any genuine reasons, he/ she will cease to be the member of the committee and the committee will nominate other persons belonging to the same category to which the ceased member belonged for the rest of the term of the committee.
(b) Meetings of the executive committee:
There shall be quarterly meetings ordinarily and special meetings may be convened if the president finds it necessary. All the meetings will be called by the secretary in consultation with the president.
The president shall have the right to ask the secretary to call a meeting of the executive committee on the written request of seven members of the committee or on the basis of his decision he can call an emergent meeting.
The secretary will write the minutes of the meeting which will be confirmed in the next meeting.
(c) Duration of Notice:
For ordinary meetings a fortnight prior notice shall be required and urgent meetings can be3 called on the prior notice of a week.
(d) Quorum for the meeting:
The quorum for executive committee meeting shall be two third.
(e) Filling of vacant places
In the event of the vacancy in the executive committee it shall be filled in for the remaining period by a member who belongs to the same category to which the relinquished member belonged
(f) Duties and powers of executive committee:
(i) To manage the affairs of the society.
(ii) To manage the movable and immovable property of the society.
(iii) To make such regulations as may appear to them conducive to the
good administration of the society and the attainment of the object of
its foundation, provided that such regulations be not inconsistent with anything contained in these rules.
(iv) To prepare and submit a report of the work done in the last financial year and the progress made in different direction by the academy to the general body.
(v) To prepare and submit the balance sheet of the previous financial year of the society to the general body and get it approved.
(vi) To prepare and submit the budget for the current financial year to the general body for its approval.
(vii) The executive committee may have the power to assign some of its powers of president or secretary of the society for some fixed time, which will not exceed six months in one stretch.
(viii) To conduct the elections of the new committee before the expiry of its term.
(g) Terms of the executive committee:
The term of a executive committee shall be of three years from
the date of expiry of the term of the existing committee.
- Powers and duties of the office bearers of the executive committee.
President
(a) The president will preside over all meetings of the society and of the executive committee and regulate the proceedings at such meetings.
(b) The president can postpone a meeting under the following circumstances:
(i) For want of quorum
(ii) On the demand of the majority of members
(iii) If the agenda could not be completed he can adjourn the meeting for
any other date on the advice of the present members.
(c) The president can assign some of his duties which he consider proper to the Vice president and secretary of the committee with the approval of executive committee.
(d) In the event of equal votes on any motion, he can cast his deciding vote.
Vice-President
Vice-President will acts according to the rules prescribed and will
preside over the meetings in the absence of the president. He will perform the duties and exercise the powers assigned to him by the president with the approval of the executive committee.
Secretary
The secretary will be the main working officer of the society. He will
work according to the rules and regulation provided in the bye-laws of the society and will carry out the orders given by the president and the executive committee. His duties and powers will be as follows:
(a) To call all the meeting of general body and executive committee and to be present there.
(b) To record the minutes of the proceedings of the meeting in the proceeding book and sign along with the chairman of the meeting on the proceedings.
(c) To exercise general supervision over the working of the society and to ensure that the records, registers and documents of the society are maintained properly. He will do all correspondence on behalf of the society.
(d) To prepare the statement of annual accounts budget for the next year with the help of treasurer and present the same before the general body.
(e) To sign all the documents of the society on its behalf.
(f) To manage the affairs for proper publication of the periodicals.
(g) To manage the movable and immovable property of the society and receive the donations and presents for the society.
(h) To, operate the accounts of the society with the treasurer and editor-in-chief.
(i) To sue and be sued in the name and behalf of the society, to obtain legal opinion and to make agreements on its behalf.
(j) To pass orders for payments on the amount less than Rs. 1000 /- = for the amount above Rs. 1000 /- = (one thousand) he will pass orders with the approval of the executive committee.
Assistant Secretary
Assistant secretary will act according to the rules prescribed and will perform the duties and use the powers assigned to him by the secretary with the approval of the executive committee.
Treasurer
(a) The treasurer shall receive all the money paid to the society. He shall disburse all sums due from the society on the order passed by the secretary, or any person authorized to do so by the executive committee. He will sign the cash book to ensure that the entries made there in are correct. He will hold the amount in cash upto the limit assigned by the executive committee from time to time.
(b) The treasurer will sign all the receipts issued on behalf of the society and will operate the accounts along with the secretary and editor-in-chief.
Editor-in-chief
Editor-in-chief will manage the affairs for publication of periodicals of the society and will work according to the rules and regulations laid down in the bye-laws of the society and will carry out the orders of the president and the executive committee. His duties and powers will be as follows:
(a) Editor-in-chief will be responsible for the publication of periodicals of the society.
(b) He will be the chairman of the editorial board. He will be the final authority to accept or reject any article meant for publication in the periodicals of the society.
(c) He will operate the accounts of the society along with the secretary and the treasurer of the society.
Editorial Secretary
(a) Editorial secretary will do all communications regarding the publication of research papers in consultation with the Editor-in-chief.
(b) He will act as secretary for the editorial board.
(c) He will call meetings of the editorial board in consultaionwith the editor-in-chief.
Librarian
(a) Librarian will receive the books and journals obtained in exchange of the periodicals of the society.
(b) He will also look after the library of the society.
(c) Librarian will send the periodicals to other societies.
Assistant Librarian
Assistant librarian will act according to the rules prescribed and will perform the duties and use the powers assigned to him by the librarian with the approval of the managing committee.
10. Procedure to amend the rules and regulations of the society.
The rules, regulations and byelaws of the society can be changed by the two-third majority of the votes of the members of the general body of the society.
11. Funds and accounts of the society
The funds of the society will be deposited in banks and will be operated by the joint signatures of secretary and treasurer of the society. For publication purpose editor-in-chief and secretary will operate the funds. The responsibility of depositing the funds will be of the treasurer and he will also keep the account of funds.
12. Audit of the accounts:
The accounts of the society will be audited once in a year by the auditor of the society. The audit report and its compliance will be placed in the ensuing annual general body meeting by the treasurer.
13. Registers of the society:
The following registers and account books of the society will be maintained:
1. Members register 2. Minute book
3. Cash book 4. Agenda book
5. Stock register 6. Despatch register
7. Receipt register
8. Other register will be maintained as and when necessary.
14. Secretary will see the court cases.
15. Papers of only members of society will be accepted for publication in the periodicals of the society.